Sciara Family Dental

Profit analytics

Demo data

Coach

$83,400

That is how much your practice overspent across your January to December 2025 expenses.

25 of 100

health score

+4 since last import

#2of 16

in your network

2of 8

benchmarks met

Straight talk

  • 6 of your 8 expense categories are over the industry benchmark.

  • Overspending across those categories came to $83,400 last year.

  • Every one of those dollars is available again in the coming year, and the actions below target them.

What to fix, in order of money

Largest recoverable dollars first.

  1. Priority 1

    $110,400 spent, 9.20% of revenue against 5.00%

    $50,400

    overspent this year

    Lab fee renegotiation and case routing

    Proposed

    Re-bid the lab panel and route high-volume case types to the best-priced qualified lab. Labs at 9.2 percent of revenue against a 5.0 percent benchmark is the single largest gap in the practice. Quality standards stay where they are.

    Expected impact: 3.00% of revenue, about $36,000 a year.

    Model it in the calculator

  2. Priority 2

    $91,200 spent, 7.60% of revenue against 6.00%

    1 account to review

    $19,200

    overspent this year

    Supply formulary and group purchasing

    Proposed

    Standardize on a formulary so the practice stops carrying four versions of the same item, then consolidate ordering through a group purchasing agreement. Pricing improves and inventory gets simpler to manage.

    Expected impact: 1.20% of revenue, about $14,400 a year.

    Model it in the calculator

  3. Priority 3

    $37,800 spent, 3.15% of revenue against 2.00%

    3 accounts to review

    $13,800

    overspent this year

  4. Priority 4

    $23,400 spent, 1.95% of revenue against 1.00%

    1 account to review

    $11,400

    overspent this year

    Merchant Processing Review

    In your library

    Re-bid merchant processing and patient financing rates. At your volume these rates are almost always negotiable, and the switch costs the practice nothing but paperwork.

    Expected impact: 0.50% of revenue, about $6,000 a year.

    Model it in the calculator

  5. Priority 5

    $16,800 spent, 1.40% of revenue against 1.00%

    $4,800

    overspent this year

    Optimize Outsourced Specialty Services

    In your library

    Renegotiate outsourced specialty and professional service agreements one contract at a time. Targets are a 10 percent reduction at three months, 15 percent at six months and 25 percent at twelve months, worth $5,000, $7,500 and $12,500.

    Expected impact: 0.35% of revenue, about $4,200 a year.

    Model it in the calculator

  6. Priority 6

    $37,200 spent, 3.10% of revenue against 3.00%

    $1,200

    overspent this year

    Channel attribution review

    Proposed

    Measure cost per new patient by channel, then shift spend to the channels that produce booked appointments. Spend that cannot be traced to an appointment comes out first.

    Expected impact: 0.60% of revenue, about $7,200 a year.

    Model it in the calculator

How you compare

Your score against the network leader and the network average.

Your practice

25 of 100

Network top, Bayview Dental Studio

38 of 100

Network average

18 of 100

You sit 7 points above the network average and 13 points behind the leader.

You rank #2 of 16

Highest score on the left

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The dark bar is your practice. Each bar is one practice in your network.

Before you cut anything, check the mapping.

5 accounts are sitting in the wrong category. Until they move, two of your benchmark comparisons are measuring the wrong spend.

Every one of these was mapped with 100 percent reported confidence. Nothing flagged them, so nobody looked.

  • 6510Equipment Lease Payments

    $10,800

    Now in Dental SuppliesBelongs in Facility Expense

    Fixing it moves $10,800 out of Dental Supplies and into Facility Expense.

  • 6240Print, Direct Mail & Events

    $7,200

    Now in Office ExpenseBelongs in Marketing and Promotion

    Fixing it moves $7,200 out of Office Expense and into Marketing and Promotion.

  • 6130Utilities

    $7,200

    Now in Office ExpenseBelongs in Facility Expense

    Fixing it moves $7,200 out of Office Expense and into Facility Expense.

  • 6150Janitorial & Waste Disposal

    $3,600

    Now in Office ExpenseBelongs in Facility Expense

    Fixing it moves $3,600 out of Office Expense and into Facility Expense.

  • 6250Patient Referral & Reactivation

    $2,400

    Now in Service ChargesBelongs in Marketing and Promotion

    Fixing it moves $2,400 out of Service Charges and into Marketing and Promotion.

What changes once they move

Office Expense

3.15% to 1.65%

$37,800 becomes $19,800, which puts it under the 2.0% benchmark instead of over it.

Marketing and Promotion

3.10% to 3.90%

$37,200 becomes $46,800, which turns a $1,200 gap into a $10,800 gap.

Correcting these accounts moves Office Expense from 3.15% (over benchmark) to 1.65% (under benchmark), and Marketing from 3.10% to 3.90%. Your third priority stops being a priority, and your smallest one gets nine times larger.